What size businesses do you work with?

We work best with agencies and service businesses between 3 and 50 people — teams that have found traction and need the infrastructure to grow without things breaking.

We already have a Notion setup — can you improve it?

Yes — this is one of our most common scenarios. We audit your existing workspace, decide what's worth keeping, what needs rebuilding, and what should be removed.

How long does a Notion workspace build take?

A Workspace Build takes 2–3 weeks from kick-off to handoff. Builds with full automations take 3–4 weeks.

Can Notion integrate with our current tools?

Yes — Notion connects with Slack, Google Drive, HubSpot, Zapier, Make, and many others. We map your tool stack during the audit phase.

Certified Notion Consultants

3 new clients / month

The operations system that lets your business actually scale.

Q: Do I need to know Notion already?

Not at all. Team onboarding and training are included in every build. By handoff, your whole team knows how to use the system confidently.

Q: What if I'm not happy with the result?

Every build includes refinement rounds. We don't hand off and disappear — we refine until the system works the way it should and your team is fully confident.

The operations system that lets your business
actually scale.

The operations system that lets your business actually scale.

We design and build a complete Notion operating system for your business — no templates, no guesswork, no DIY. Built for agencies and service businesses ready to grow without the chaos.

Talk to an Ops expert

See client results →

For individuals, Startups and Agencies

Your Business OS · Notion

LIVE SYSTEMS

📊 Client Pipeline CRM

Live

📦 Project Tracker

On Track

📝 Content Calendar

Review

⚡ CEO Dashboard

Updated

10h+

saved per week

$4K

recovered / mo

100%

team adoption

The Problem

When businesses grow,
operations get messy

More clients, more projects, more team coordination — but no structured system to manage it all. You're scaling fast, but your operations aren't keeping up.

More clients, more projects, more team coordination but no structured system to manage it all.

🧩

Fragmented operations

Clients, tasks, and projects scattered across multiple tools, spreadsheets, and email threads with no single source of truth.

🔍

Lack of visibility

You can't instantly see what's on track, what's delayed, or who's overloaded. Decisions are made in the dark.

⚙️

Founder bottleneck

Every question comes back to you. Growth creates pressure instead of freedom. You're working in the business, not on it.

70%

of users replaced 2+ tools

98%

of Notion users say it saves them time

491%

4-year ROI when consolidating in Notion

Our Notion Consulting Services

Built to scale your business
not just organise it.

We create high-performance workspaces that give your team clarity, remove you as the bottleneck, and let your business grow without breaking.

We create intuitive, high-performance workspaces

that simplify work and supercharge growth.

Workspace Build

A custom Notion workspace built around how your team actually works, not a template you adapt.

Full ops audit & workflow mapping

System customized to your workflows.

Unlimited refinements until it's right

Add-on or standalone

Automations & AI

Identify everything that can be automated in your workspace, then build it. Your team gets back hours every week from day one.

Native Notion automations

Notion AI integration & smart summaries

High-leverage automation audit

Ongoing

Retainer & Support

Your business evolves. Your Notion system should too. Monthly access to expert guidance, updates, and improvements.

Monthly workspace audits and improvements

Priority access to new Notion features

Quarterly strategy sessions

How It Works

How Our Notion Consulting
Works

Every engagement follows the same 3-phase process. You always know what's happening and what comes next no surprises.

More clients, more projects, more team coordination but

no structured system to manage it all.

Audit & Mapping

We go deep on how your team operates tools, bottlenecks, workflows, and pain points. We map everything before touching Notion.

Build & Implementation

Your operating system is designed and built around your services, clients, and team workflows. No generic templates. No shortcuts.

Audit & Mapping

We refine the system after launch and make sure your whole team is fully confident before we hand over the keys.

Talk to an Ops expert

Case Studies

Results that speak
for themselves.

All Case Studies

Client Story · CRM & Project System

From scattered solar projects to a fully managed operations hub.

"Naif was managing multiple solar installations across different clients with no central system — quotes, site visits, installations, and follow-ups all living in WhatsApp and spreadsheets. We built a complete Notion OS: a client CRM with deal stages, a project tracker tied to each installation phase, and a live CEO dashboard showing active projects, revenue pipeline, and team tasks at a glance."

Naif Saad

Founder · Solar Manager

3 in 1

CRM, project & dashboard unified

0 apps

replaced WhatsApp + spreadsheets

100%

of projects visible in one dashboard

Client Story · Recruitment System Rebuild

Rebuilt a broken hiring flow into a clear recruitment engine.

"Mischell's team at Refine UI had an existing Notion setup but it had grown into a mess — outdated views, no clear hiring pipeline, and a dashboard that nobody used. We cleared the clutter, rebuilt the recruitment flow from scratch with proper candidate stages, client briefs, and role tracking, then redesigned the dashboard so the team could see exactly where every hire stood without digging through pages."

Mischell Miljevic

Founder - Lynqa Recruitment

1 flow

end-to-end hiring pipeline rebuilt from scratch

Full

dashboard redesigned — team actually uses it now

0 mess

old clutter cleared, clean system delivered

Meet The Team

10+

Combined Clients

4.9★

Average rating

The expertise

Not just Notion builders.
Your operations partners.

We're Abdo and Nixi :As certified Notion consultants, we've spent 4+ years building systems for businesses that were drowning in scattered tools, disconnected workflows, and manual work that never seemed to end.

We didn't start as consultants. We started as people who needed a better way to run things and built it ourselves. That experience is what we bring to every client project.

Not templates. Not generic setups. A system designed around your business, built to last.

We didn't start as consultants. We started as people who needed a better way to run things and built it ourselves. That experience is what we bring to every client project.

Not templates. Not generic setups. A system designed around your business, built to last.

We create intuitive, high-performance workspaces

that simplify work and supercharge growth.