Why Notion Calendar Stands Out?

While countless calendar apps exist, Notion Calendar shines by deeply integrating with your Notion workspaces. This isn't just about seeing your meetings; it's about connecting your work directly to your schedule. Imagine seeing your project deadlines, task due dates, and even relevant meeting notes right alongside your appointments. That's the power Notion Calendar brings to the table.

Here's what makes it a game-changer:

• Unified View of Your Life: Say goodbye to switching between personal and professional calendars. Notion Calendar lets you connect multiple Google Calendar accounts (and soon, potentially more!) to give you a single, comprehensive overview of all your commitments.

• Seamless Notion Database Integration: This is where the magic truly happens. Link your Notion databases directly to your calendar, transforming your project timelines, editorial calendars, or task lists into visual, interactive schedules. Drag and drop a task to a new date, and it updates instantly in your Notion database.

• Context at Your Fingertips: No more scrambling for meeting notes or project details. Attach Notion pages directly to your calendar events, ensuring you have all the necessary context right when you need it.

• Smart Scheduling & Availability Sharing: Effortlessly share your availability with others, avoiding the back-and-forth of finding a suitable meeting time. You can even set up recurring scheduling links for regular appointments.

• Time Zone Tracking for Global Teams: Working with distributed teams? Notion Calendar helps you visualize schedules across multiple time zones, simplifying coordination and collaboration.

• Customization to Fit Your Flow: From adjusting the number of days in your calendar view to color-coding events, Notion Calendar offers ample customization options to tailor your schedule to your preferences.

• Efficient Navigation with Shortcuts: For power users, a suite of keyboard shortcuts allows for lightning-fast navigation and event management, streamlining your workflow.

Getting Started with Notion Calendar

(Your Quick-Start Guide)

1. Download the App:

Notion Calendar is available on desktop (Mac, Windows) and mobile (iOS, Android), as well as a web version. Head to the official Notion Calendar website to download the version that suits you (Here is the link).

2. Sign In:

In Settings → Calendar : sign in with your Google or iCloud account. This integration allows you to sync your existing Calendar events seamlessly.

3. Syncing Notion Databases with Notion Calendar

In the Notion Calendar settings, navigate to the "Notion" tab and connect your Notion workspace(s). This is crucial for linking your databases and pages.

4. How to Add a Database or Calendar View to Notion Calendar

Once your Notion workspace is connected to Notion Calendar, you can start bringing your existing databases into your calendar for better planning and time management. There are two easy ways to do this:

Method 1 : Use the “Open in Calendar” Button

If your database already includes a Calendar View, you’ll see a “Calendar” button in the top-right corner.
Click Open in Calendar to instantly view that database in Notion Calendar.

💡 This option is quick and ideal if you're already using calendar views in your Notion workspace.

Method 2 : Manually Add a Database

If you want more control or you don’t see the button:

• Open the Notion Calendar app.

• Click the three-dot menu next to your workspace name (on the left sidebar).

• Select Show Notion database → “Add Notion database”.

• Choose any database that includes a Calendar View.

You’ll then be able to manage events and tasks from that database directly inside Notion Calendar.

💡 Make sure your database has at least one Calendar View to enables it to sync with the calendar.

Notion Calendar Interface

Let’s explore the interface of the Notion Calendar app based on the screenshot:

1. Connected Calendar Accounts

This section shows your connected Google Calendar accounts. You can manage which calendars appear on your schedule, add new ones, or toggle visibility. It's great for managing personal and work calendars separately.

2. Main Weekly Calendar View

This is the heart of Notion Calendar — the week view. Here, you can see all your scheduled events across the week, including meetings, tasks from Notion databases, and synced calendar events. You can drag and drop items to reschedule with ease.

3. Managing Time Zones for Global Teams

Notion Calendar is built for global collaboration, making it easy to manage and view multiple time zones — perfect for remote teams and international clients.

To add a new time zone:

• Click the ‘+’ icon next to your current time zone (located at the top of the calendar view).

• Select a region or city that matches the time zone you need.

• The added time zone will appear beside your current one, using clear labels like PST, EST, IST, etc.

This allows you to see event times across time zones at a glance — no more manual conversions or scheduling confusion.

4. Right Sidebar (Meetings & Shortcuts)

This panel shows upcoming meetings, a shortcut to start a quick meeting, and a list of keyboard shortcuts to help you work faster. The Command Menu (Ctrl+K) is especially handy for quick access to views and actions.

5. View Options & Profile

From here, you can:
- Switch calendar views (Week, Day, or Month)
- Jump back to “Today”
- Access your account settings by clicking your profile

It’s the control center for how you want to see and manage your schedule.

Best Use Cases for Notion Calendar (with templates)

- Projects & Meeting Management

Use Case: Plan projects, track deadlines, and schedule meetings — all synced to your calendar.
Why it works: You can create database items for tasks, meetings, or milestones and visually drag them in the calendar to reschedule or reassign.

🎯 Template: Project & Meeting

- Life Planner (Daily + Weekly)

Use Case: Time-block your day, plan your week, and track personal tasks in one calendar view.
Why it works: Combine Google Calendar events with Notion to-dos, habits, journaling, and more.

🎯 Template: Life Planner
Includes: Daily planner, weekly review, habit tracker, and personal goals — all integrated with Notion Calendar.

- Notion CRM (Client & Sales Calendar)

Use Case: Keep track of meetings, client onboarding, and follow-ups without switching tools.
Why it works: Your CRM database syncs directly with your calendar. Schedule a call or follow-up in one click.

🎯 Template: Notion CRM + Calendar Sync
Includes: Lead tracker, client database, meeting scheduler, and pipeline overview.

- Goal Tracker & Milestone Planner

Use Case: Set quarterly goals, add milestones, and track them visually in your calendar.
Why it works: Pairing goals with real dates keeps you accountable — and lets you align your day-to-day with long-term vision.

🎯 Template: Goal Tracker & Timeline
Includes: SMART goals, timeline views, progress bars, and milestone scheduling.

Notion Calendar keyboard shortcuts

peed up your workflow in Notion Calendar by mastering its built-in shortcuts.

View All Shortcuts

To quickly access all available shortcuts in the app:

Press ?
This opens a searchable list of keyboard shortcuts, helping you learn commands without leaving your calendar view.

Global System-Wide Shortcuts

Notion Calendar also supports global keyboard shortcuts, meaning you can trigger key actions even while working in other apps.

To access or customize them:

1. Go to Settings → Menu bar → System-wide keyboard shortcuts

2. You’ll see options for:

   • Show/Hide Menu Bar

   • Join Next Meeting

3. Click any shortcut to set your own custom key combination.

💡 Tip: These shortcuts work even when Notion Calendar is minimized — ideal for quickly joining meetings or checking your agenda without switching tabs.

Notion Calendar vs Google Calendar