A template turned into
a full property ERP.

Lowis manages a growing portfolio of high-end Airbnb listings in Playa del Carmen and needed more than a template, he needed automated financial reporting, private owner dashboards, and a system that scales.

48hr

New team onboarding time

0 Excel

Replaced all manual sheets

∞ scale

Grows with every new property

The Full Story

When a template isn't enough
and you need a real system

The Challenge

Lowis had already purchased the Airbnb OS template — a good starting point, but his business model was more complex than a standard setup. Riviera Vacation Homes manages properties on behalf of multiple individual owners, each of whom expects their own private financial statement showing gross revenue, management commission, net payout, and expense breakdowns.

Notion doesn't have native per-user permission filtering at the page level — so creating private "owner portals" required a creative architectural workaround. On top of that, Lowis needed a unified operations calendar that merged bookings, cleaning schedules, and maintenance across the entire portfolio. None of this was in the original template.

The Solution

We transformed the template into a bespoke property management ERP with three core components:

Automated financial engine — formulas that automatically calculate gross revenue, apply the correct commission rate per owner, and generate net payout figures. No manual calculation, ever.
Owner Portal workaround — using Notion's filtered database views, each owner receives a branded page that shows only their properties and their financial data. The architecture works within Notion's permission limits without requiring separate workspaces.
Unified operations calendar — bookings, cleaning tasks, and maintenance jobs all linked to the same property records and rendered in a single calendar view. No more switching between systems.

We transformed the template into a bespoke property management ERP with three core components:

Automated financial engine — formulas that automatically calculate gross revenue, apply the correct commission rate per owner, and generate net payout figures. No manual calculation, ever.
Owner Portal workaround — using Notion's filtered database views, each owner receives a branded page that shows only their properties and their financial data. The architecture works within Notion's permission limits without requiring separate workspaces.
Unified operations calendar — bookings, cleaning tasks, and maintenance jobs all linked to the same property records and rendered in a single calendar view. No more switching between systems.

The Result

A new team member was fully onboarded in 48 hours. Every owner now receives a private branded dashboard with their earnings — no Excel, no manual PDF reports, no back-and-forth on numbers. The system is built to scale: adding a new property or a new owner takes minutes, not hours.

The portfolio continues to grow in Playa del Carmen, and the system grows with it.

Project Details

Client

Lowis Oswaldo

Industry

Vacation Rental / Airbnb

Location

Playa del Carmen, Mexico

Team size

2 people

Timeline

1 week

Databases built

Automated financial engine

Per-owner portal system

Unified operations calendar

Portfolio overview dashboard

Linked property database

Full team handoff video

Replaced

Manual Excel financial reports

Separate booking spreadsheet

Email-based owner updates

Key Takeaways

What made this build work

These lessons apply to any property management business using Notion.

We create intuitive, high-performance workspaces

that simplify work and supercharge growth.

Templates are a starting point, not an endpoint

The Airbnb OS template gave us 40% of the structure. The remaining 60% was custom architecture built around Lowis's specific business model.

Notion's limits can be worked around

No native per-user permissions? No problem. A filtered database view architecture gives each owner a private experience without needing separate workspaces.